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Our next board meeting will be Tuesday November18th at 7:30PM at the Woodfield Clubhouse.

WRA budget 2008

		WOODFIELD RECREATION ASSOCIATION INC. 2008 BUDGET
		For the period of January 1, 2008 thru December 31, 2008
			BUDGET
			2008
Revenue
Homeowner Assessments			$129,480
Clubhouse Rental			2,000
Late Fees			1,000
Tennis Lesson Income			280
Interest Income			2,000
Pool Usage Fees			2,200
Status Letters, Etc.			300
Insurance Reimbursement, Other
	Total Revenue		$137,260
Projects			$11,600
Repairs Reserve			9,000
General Repairs			4,000
Bank Charges
Permits			680
Pool Management			61,000
Insurance (General Liability & Property)			5,000
Grounds Maintenance			8,000
General Maintenance
Real Esate Tax			1,200
Utilities:	Water		4,000
	Telephone		1,100
	Electric		5,900
	Trash		900
Equipment Purchase\Rental
Legal Fees			2,500
Accounting (Audit, etc.)			3,000
Office Admin. (printing,postage,etc.)			2,000
Miscellaneous			100
Social			5,000
Tennis Lesson Expense			800
Club Room Maintenance & Repair			800
Federal Taxes
Dues & Subscriptions			180
Pool Maintenance			1,500
Pool Chemicals & Equipment			500
Pool Supplies			Budgeted as general repairs above
Business Administration			8,500
	Total Expenses		$137,260
			$0

meeting minutes

WRA Board meeting

Monday, October 21st 7:30PM

Attendees: Gary Algie, Mark Weeden, Joe Vetter, Gene Masinovsky and Shannon McKelvey

Dmitry Rozumovich has an interest in joining the board. He emailed Shannon his background and involvement in the community. Gene made a motion to accept Dmitry onto the board. Mark seconded and all were in favor. Shannon will contact Dmitry and will update the board roster.

Cincinnati Pool Management

· WRA received the contract & bid on the drains from CPM. Both bids seem high, so Shannon will be getting bids from two companies for comparison. Mark made a motion to table the contract until we get a second bid. Joe V seconded and all were in favor.

· WRA received a non-compliance violation report from the Landen DRB on the overhang at the entrance of the pool. Shannon will contact Henkle-Schuler to see what exactly needs to be done to be compliant. Mark and Shannon will both get a bid on the work once they know what needs to be done.

· Shannon is contacting Shamrock concerning a weld not completed on the lap pool to see if they will fix it. They will look at it when they come to give the bid for the drain work.

· Pending Contract:

Mike also mentioned that we discuss the issues we had this summer with the swim team before the season starts next summer. Shannon will put the issues into the contract & will discuss with the new Stingrays President.

Finance:

· Shannon has contacted Roger Cupp concerning the 2009 Budget & will be working with him on it. She will also check into what a treasurer’s responsibilities are in order to find his replacement.

· Shannon will bring a YTD comparison of the budget to November’s meeting.

Email/Communications: Dave Fleischer, Mark Weeden

· Shannon has a quote for permanent signs to use for the social functions. Mark

made a motion to accept the bid for no more than $650. Gene seconded and all

were in favor.

Grounds/Maintenance: Joe Vetter, Joe Weisgerber

• Bardo’s has completed the cement work & French drain. They put the extra dirt in the drain/ditch by the volleyball court. Joe V will contact Bardo’s & see if they can move the dirt & re-grade the low area by the path or just remove the dirt from that area.
• Jim Fields Contracting completed the electric work
• Al Walsh completed shaving down the drains on the deck.
• Landen CSA will be cleaning up & removing the tree by the fire pit that fell during the wind storm. However, they cannot remove the trunk because it is too big.

Pool and Club House: Gary Algie, Clive Francis, Mark Weeden

• Joe W. got the locks cut off the main gate & the grill. He replaced the side gate as well.
• Gary will get Roger Pawsat to replace the metal stripping on the floor sill of the men’s bathroom door and replacing straps on several of the chairs.
• Two tables were damaged in the wind storm. They will need to be replaced. Shannon contacted the company we have bought them from in the past & they do not carry them at this time. They can order them, but shipping would be over $80 per table. He suggested waiting till the spring to see what they have then. Shannon will also look & see if any other local companies carry this same table.
• Boy Scout troop contacted us asking for use of the clubhouse for monthly meetings. It was decided that by allowing this, it would open it to other companies/groups that have contacted us in the past. At this time it was decided to not allow them to use the clubhouse.

Play Facilities: Gene Masinovsky

• Gene has information on fencing for the volleyball court. He is looking into the total cost for maintaining the courts & should have it in the next few months. Gary discussed getting feedback from the neighborhood into the interest of a volleyball league, tournament, etc. PJ sent it out in her monthly newsletter and we did not get any feedback. We will also send out a separate email and possibly a resident survey.

Miscellaneous:

• Mark suggested moving the gate on the side of the pool so that there is more space, grass for residents, storage. He will look into plan/options for that.
• Shannon is going to contact the printing company to see if there are options for the pool passes for next year. The ink seemed to come off easily & Shannon had to make a lot with labels due to the long turnover time on the passes. Not too many options. The ink is the best they can do, but not too many people complained about this. They do not have any way for Shannon to print on the cards for any late payers. Shannon will look into other options for next year.
• Gary suggested splitting the Pool and Clubhouse committee into two separate groups. It seems like a lot of work has been happening in both groups and needs to be separated. We will discuss again next month.

Joe V. made a motion to adjourn. Mark seconded and all were in favor.