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Our next board meeting will be Tuesday January 19th at 7:30PM

at the Woodfield Clubhouse. We will be voting on the 2010 Budget. Feel free to join us & we can answer any questions you may have.

2009 Budget

		WOODFIELD RECREATION ASSOCIATION INC. 2009 BUDGET
		For the period of January 1, 2009 thru December 31, 2009
			Budget
			2009
Revenue
Homeowner Assessments			$134,460
Clubhouse Rental			$2,000
Late Fees			$3,500
Tennis Lesson Income			$300
Interest Income			$2,000
Pool Usage Fees			$2,500
Status Letters, Etc.			$300
Insurance Reimbursement, Other
Total Revenue			$145,060
Bank Charges~ safe deposit, returned checks			$300
Business Administration			$7,500
Late fees			$3,500
Status letters			$300
Clubhouse Maintenance & Repair			$750
Dues & Subscriptions			$100
Grounds Maintenance			$8,500
Insurance (General Liability & Property)			$5,200
Permits			$700
Office Admin. (printing ,postage, etc.)			$1,200
Mailings			$1,700
Pool Passes			$1,100
Pool Chemicals & Equipment			$600
Pool Management			$68,000
Pool Maintenance			$4,000
Pool Supplies			$1,350
Professional Fees:
Legal			$2,500
Accounting			$4,000
Projects			$11,060
General Repairs			$4,000
Taxes:
Property			$1,200
Federal
Tennis Lesson Expense			$800
Social			$5,000
Utilities:
Water			$4,000
Telephone			$1,100
Electric			$5,700
Trash			$900
	Total Expenses		$145,060

meeting minutes

WRA Board meeting

Tuesday November 11th 7:30PM

Attendees: Gary Algie, Shannon McKelvey, Mark Weeden, Gene Masinovsky, Clive Francis, Dave Fleischer, Joe Weisgerber

Absent: Joe Vetter, Dmitry Rozumovich, PJ Wolf,

Pool Management/Operations:

• The 2010 pool management contracts were discussed & all questions /issues were answered. Gene made a motion to accept Swim Safe’s bid for the 2010 season. Joe W. seconded and all were in favor. Shannon will have Gary sign the contract & get Cary a copy.
• Fire Pit Vandalism~we will just replace the light above the pool entrance with a stronger, motion activated light. The handyman should be completing this ASAP.~COMPLETED
• Shannon brought color copies of the possible signs for the front entrance. The board would like a few changes & Shannon will get a proof before ordering the sign. Dave made a motion to accept the proof with changes for no more than $2,000. Mark seconded and all were in favor.
• Pending Spring~Shannon and Mark are working on two quotes for updating/remodeling the bathrooms.

Finance: Gene Masinovsky

• Gene & Shannon presented the 2010 budget. They answered all questions from the board. The board will vote to approve the budget at the next meeting. Shannon will send out an eblast & post to the website that it is the yearly fiscal meeting & all residents are welcome to ask questions.

Grounds/Maintenance: Joe Vetter, Joe Weisgerber

• The ground around the fire pit needs some TLC. Some seeding, filling in a hole or two now that the fallen trees have been cleaned up. Also several bare spots need to be seeded. Shannon will have Joe W. contact Bardo’s about this work. Joe said they will be seeding these areas ASAP. COMPLETED
• Dave will purchase two new grill covers for the grills. COMPLETED

Pool: Clive Francis, Mark Weeden

• Shannon has the inventory for the tables, chairs, etc to see if we need to order more for next year. There is room in the 2010 budget to order tables, chairs. etc. We will order the necessary amount in January
• Leak in the big pool~Shamrock Pools gave a quote of fixing the leak. He recommended waiting until the spring to complete. He will come out again in April or May to reassess the pool & make sure there isn’t anything else that needs to be done.
• Mark mentioned that the underwater pool lights did not turn on this year. Shannon will have CPM check them all this fall. Mike is supposed to check them out when he closes the pool this Thurs/Fri. Shannon will contact Mike & see what he found out. They just had to replace bulbs.
• Gene mentioned getting ‘sponsors’ to alleviate the cost of buying a printer to print the yearly pool passes. There was some discussion, but it seems like it may take some work & would need a board member to take on this task.

Club House/Structures: Dave Fleischer

• List of work that needs to be completed~

1) bench by path needs to be painted/sanded (completed)

2) wood outside clubhouse needs to be touched up (Wood is rotting, needs to be replaced). Pending clubhouse decision

Play Facilities OPEN

• Resident concern~ puddles of water on the court make it hard to play. Mark is waiting on a quote to fix just this area of the courts.
• Dave will take down the volleyball net & store it for the winter.

Clubhouse Remodel: Clive Francis, Mark Weeden, Gene Masinovsky, PJ Wolf

• It was decided that the main concern is residents voting to approve the clubhouse remodel before we move forward with anything else. Clive is going to get a model/drawings/floor plan completed by Feb1st. He will then have a presentation ready for residents when the pool opens for the season. Residents may vote at the pool, which will make the door to door vote getting more feasible.
  
  

Legal Issues Joe Weisgerber

• Joe will look into the legal aspects of getting ‘sponsors’ for the pool passes to alleviate some of the costs if we can print them ourselves.